So here are 10 tips to make you better at managing your work:
1. DONT LEAVE EMAIL SITTING IN YOUR INBOX
If the message needs more thought, MOVE IT to ur TO-DO LIST
If it’s for reference, PRINT it OUT
If it’s a meeting, MOVE it to your CALENDER
TAKE ACTION on an email as soon as you read it.
2. Admit MULTITASKING is BAD
Multitasking is DEADLY. But it DECREASES everyone’s productivity, no matter who they are.
So try to limit it. Practicing mindfulness as a way to BREAK the multitasking habit
3. Do the MOST IMPORTHING FIRST
When she sits down to work in the morning, before she checks any email, she spends an hour on the MOST IMPORTANT thing on her TO DO LIST
This is a great idea because even if you CANT GET the whole thing done in an hour, you’ll be much more likely to go back to it once you’ve gotten it started. She points out that this dash works best if you organize the night before so when you sit down to work you already know what your most important task of the day is.
4. Check your email on A SCHEDULE
“It’s not effective to read and answer every email AS IT AARIVES. Just because someone can contact you IMMEDIATELY does not mean that you have to RESPOND to them IMMADIATELY,” People want a PREDICTABLE response, not an IMMADIATE Response.”
5. Keep web site addresses ORGANIZED
Instead of having random notes about places you want to check out, places you want to keep as a reference, etc., you can save them all in one place, and you can search and share your list easily.
6. Know WHEN you WORK BEST
"I try to SCHEDULE things so that I work in the MORNING, when I am the most productive.” Each person has a best time. You can discover yours by monitoring your productivity over a period of time. Then you need to manage your schedule to keep your best time free for your most important work.
7. Think about KEYSTROKES
If you’re on a computer all day, keystrokes matter because efficiency matters. “How many keystrokes does it take? Can you reduce it to three? You might save 10 seconds, but over time, that builds up.”
8. Make it EASY to get started
We don’t have problems finishing projects, we have problems starting them, make a shallow on-ramp.”
9. ORGANIZE YOUR TO DO LIST EVERY DAY
If you DON'T know what you should be doing, how can you manage your time to do it? Some people like writing this list out by hand because it shows COMMITMENT to each item if you are willing to rewrite it each day until it gets done.
10. DARE TO BE SLOW
Remember that A GOOD TIME MANAGER actually responds to some things more slowly than A BAD TIME MANAGER would. What we need to do now is RECOGNIZE that processing one’s work (evaluating what’s come in and how to handle it) and planning one’s work are also mission-critical tasks.”
The most significant factor in time management is one people seldom focus on: The type of work you’re actually doing. If you are doing work that’s not right for you, the work is EXHAUSTING and you PROSCRATINATE. If you do work that’s in your sweet spot, you are naturally EFFICIENT.
Comments
Post a Comment